Expense Reporting Solution 
Expense reporting software, a powerful yet easy-to-use Web-based tool from xpdient, brings simplicity and a disciplined management framework to expense reporting. With xpdexpense, employees easily compose expense reports using on-screen templates and menus, managers review and approve reports online, and accounting departments execute and track payments all within a single, secure system. And, it integrates with project management software and timesheet software for a complete analysis of employee and project costs.
Simplify, speed up expense reporting.
 Expense reports are one of the things that no one seems to have time for given their busy days and hectic travel schedules. Employees struggle to produce them in a timely fashion, and supervisors find it a challenge to review and approve them promptly. Our web-based expense reporting software takes the hassle and tedium out of the process, providing a simple, menu-based system that lets employees click their way through expense reports. Supervisors and accounting departments review reports on screen, instead of leafing through stapled reports and receipts. And everyone can do this from anywhere, via our easy-to-use Web interface.
Track, gain control over expense activity.
Track employee-incurred business expenses with the detail you need. Manage budgets by individual, by team, by department and at the enterprise level. Track costs by project or by contract. Tailor the tracking software to your administrative needs by using the easily customizable reporting and data entry fields.
Add security in reporting, approval.
Expense reports can be subject to loss, tampering, misuse or even fraud. With xpdexpense, your expense recording and authorization systems are protected from these liabilities. Only those authorized via passwords are able to create expense reports. Passwords also control supervisors, and accounting staff access to reports. The digital signature feature adds yet another layer of security for those filing and reviewing reports.
- Augments paper-based systems
- Accounting system synchronization
- Digital signatures
- Universal web access
xpdexpense offers a powerful array of features:
Accounting system synchronization
Synchronizes with popular accounting systems. It also synchronizes with Microsoft Project and exports and imports with applications that accept Microsoft Excel files.
Complementary to paper-based systems
Even for organizations that require submittal of receipts and a paper expense report, xpdexpense provides both an efficient way to generate printed reports as well as an automated process to simplify approvals, processing and tracking.
DCAA compliance
Fully DCAA compliant to meet the Defense Contract Audit Agency's CAS (Cost Accounting Standards) and FAR (Federal Acquisition Regulations) requirements, xpdexpense enables government per diem expense monitoring, among other capabilities.
Customizable tracking fields
Use the standard expense fields (such as business trip, relocation, etc.) or define new categories within xpdexpense that meet your organization's needs.
Digital signatures
Provides employees, supervisors and accounting staff with secure, digital signatures to certify expense report filings and approval.
Reimbursement options
Lets employees choose to have expense reimbursements added to their paychecks. Or they can ask for checks to be routed to their home, office or any location that they specify.
Universal access
xpdoffice's expense reporting software operates as a stand-alone Web-based service, with no installation, integration, maintenance or on-site hosting required.
Security
To prevent access from unauthorized internal or external sources, xpdexpense offers user-selected permission levels along with user IDs and passwords for the project team and for clients. xpdexpense is hosted at a remote secure server site. For redundancy, a backup site is mirrored in another facility at another location. User licenses cost just pennies per day per user. You can add or cancel licenses at any time.
xpdexpense is part of the xpdoffice suite of business automation solutions from xpdientinc. xpdient is a division of Scientific Systems and Software International, a software and technical services firm in operation since 1985. xpdoffice applications such as time sheet software and billing software, work seamlessly with each other and with other popular applications to bring efficiencies to time sheet, human resources and other vital and typically time-consuming business functions.
To find out more about xpdexpense or xpdoffice or to schedule a demonstration, call 888-777-4638 x264.
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Simplify, speed up expense reporting.
